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If you receive emails every day that you don’t have time to take care of, you have several solutions to remind yourself to do so later. The first is to tell Gmail to hide the email until a specific time. But when this method doesn’t work, what to do? You can then create tasks in Gmail.
The Tasks feature offered by Gmail allows you to turn an email into a task, without deleting or modifying the original email. This feature allows you to categorize a task, assign a due date and/or time, and add details and subtasks.
You can also combine the two methods: you add a task to the email concerned, then you put it on hold to respond later to the sender that you are going to process the content.
So here’s how to create a task in Gmail. You can do this from the web version or the mobile app of Gmail, and the steps are almost similar. To do this, you will simply need a valid Gmail account and an email from which to create a task.
1. Log in to Gmail
Open your browser (or Gmail app) and log in to your Gmail account.
2. Choose an email to create a task
Select the email you want to create a task from.
3. Turn your email into a task
Once the email is selected, click the toolbar icon that looks like a check mark in a circle. This action creates a task from the email and opens the Tasks sidebar.
4. Add the task to a list
In the task sidebar, hover over the task and click the three-dot menu button. You will then see a context menu including all the lists you have already created in the tasks. If you need to create a new list to host the task, click New list and enter the name you want to give it.
Once your new list is created, the task is automatically added to it. You can then switch to the new list by clicking the drop-down menu in the upper left corner of the task sidebar.
You can also move a task up, add a secondary task, and delete a task from this menu.
5. Configure the task
With the task visible, click on it and you can then configure it (add secondary tasks, a deadline, details, etc.)
Your task is added. You can reopen the sidebar Tasks by clicking the blue circle on the right side of Gmail in your browser.
Source: ZDNet.com