Image: Jack Wallen/ZDNET.
If you often need to reopen files you’ve been working on on your Mac, there are several ways to do so. First, you can trust your memory to open the location where you saved it. A technique that only works if you are very well organized – and even then, not always. You can also open an app and access recently viewed files through its menu – when the app offers it. It is also possible to use the folder Recent present in the Finder – except that the documents offered are not always those you accessed recently.
Luckily, macOS has a handy feature to further simplify how you access these documents. To do this, simply click on the apple and click on Recent items. This menu presents by default the last 10 documents, applications or even servers consulted, but you can configure it to increase or decrease this number.
If you’re using a Mac, here’s how to set up and use this menu to simplify your workflow.
1. View recently viewed items
Click on the apple at the top left of your screen.
Screenshot by Jack Wallen/ZDNET.
Then click Recent items. You will then see all the applications, files and servers you have recently accessed.
Screenshot by Jack Wallen/ZDNET.
2. Open one of the elements
Once you find the file you are looking for, simply click on it and it will open in the associated application.
3. Clear history
If you want to clean up this list a little, you can click on Clear menu to start from scratch.
4. Show more or fewer items in the menu
Click on the apple, then go to System Settings > Control Center. Go to the bottom of the page to access the section Recent documents, applications and servers. The number of recent items displayed is set to 10 by default, but you can choose another number, from 5, 10, 15, 20, 30, and 50. Just remember that if the number of items displayed is too high, you will have more difficulty finding what you are looking for.
Screenshot by Jack Wallen/ZDNET.
And there you have it, you can now find the applications, documents and servers you just used in a few seconds.
Source: ZDNet.com