A personal email signature makes your messages appear even more professional. In this guide, we will show you how to create them in Outlook.
A signature in e-mails is particularly important in a professional environment, but also when you contact authorities or the like. In addition to your name or telephone number, it contains other important contact details. In the e-mail software Microsoft Outlook you can easily create such a signature according to your own ideas. We show you how to do it.
Depending on your preference, you can have your e-mail signature placed at the end of a new message or reply e-mail either automatically or with a mouse click. Thanks to the HTML-based e-mail formatting, you can also use images, colors and fonts and link to social media profiles or messengers like WhatsApp.
Use templates or create your own signature?
If you use Outlook with several e-mail accounts, separate signatures can be used and automatically inserted for different e-mail addresses. To make it easier for you to design your email signature, Microsoft offers a number of templates that you can easily replace with your own information. We will also go into this in the following guide.
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You can also design your own e-mail signature yourself if you don’t like the templates. In this case, simply skip the corresponding first steps.
If you use Gmail, you can also use e-mail signatures there as with Outlook. In the linked instructions we show you how to do it.
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