Whether for your personal or professional address, a signature always gives a mark of seriousness and valuable information to your interlocutors. This tutorial will show you how to add it to each of your messages.
Whether you use a personal or professional address, if there is one element that will guarantee your messages a personal stamp, it is the signature!
Overall, this signature is a tool that can be used to strengthen your professional presence, facilitate communication, promote your activities and comply with legal requirements, in business or from a personal point of view. It’s a small element that can have a significant impact on the way you are perceived and the effectiveness of your email communications.
There are many reasons to add a signature to your emails. We first think of professional identification allowing, in addition to your full name, to give your title and the name of the company or organization in which you work in order to make your communications more formal and credible. It’s also a good way to share your contact details like your phone number, business address (we don’t recommend sharing your home address), and possibly your social media accounts.
Note also that in some professions, it may be necessary to include legal notices or disclaimers in each communication and the signature is a valuable tool in this regard. In addition, for professionals wishing to highlight their brand image, a professional and carefully designed signature can play an important role in the consistency of the presentation of this image.
How to create a signature in Gmail?
On browser
- Log in to your Gmail account using a web browser.
- Click on the parameter button at the top right and then on See all parameters.
- In the tab Generalscroll down to the section Signature where you can create and customize your signature.
- Once the signature has been created, you can choose to add it to your new emails and to replies and forwards. You can also check the box Insert this signature before the quoted text in answers if you want your signature to appear at the top of your emails, even above replies.
- Then scroll down the page and click the button Save Changes so that your signature is added to your emails.
On mobile
- Open the Gmail app and log in to your account.
- Tap the menu shaped like three horizontal lines in the top left corner to open the side menu. Scroll down and tap Settings.
- Select the account for which you want to configure the signature.
- Scroll down the page until you get to the option Mobile Signature.
- Fill in the signature you want for your emails. Note that this signature will be less detailed than on the browser version of Gmail, the tool not being as complete and simply allowing you to add lines of text.
- Once you’ve added your signature, tap the back arrow or confirm button to save the changes.
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